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    Office Assistant at Breakthrough ACTION

    Mar 21, 2019 Administration / Office Support

    category  Administration / Office Support

    Breakthrough RESEARCH/Nigeria (B-R/N) project is under the global Breakthrough RESEARCH (B-R) project which is a USAID-funded initiative to generate research and evaluation evidence to inform USAID/Nigeria’s investments in social behavior change (SBC) programming.

    Office Assistant

    Assignment Length: 4 years, dependent on funding
    Reporting to: Finance and Administration Manager

    Responsibilities

    • Manage the Front Desk and provide receptionist services:
      • Answer telephone and transfer to appropriate staff member.
      • Meet and greet visitors in a courteous manner.
      • Open, date stamp, register and distribute all general correspondence.
      • Send and receive mail.
      • Respond to routine correspondence and requests for information.
    • Perform general clerical duties to include photocopying, faxing, mailing and filling.
    • Sign for and distribute Fed Ex/Airborne packages; receive goods from vendors and other service providers.
    • Provide administrative support to the Finance and Administration Manager in managing requisitions and updating BIN cards.
    • Supervise the contract janitor daily to ensure that the office environment is thoroughly cleaned and made conducive for staff to carry out their duties.
    • Monitor and maintain office supply inventory and stock kitchen and cleaning materials.
    • Provide logistics support for workshops, trainings and meetings.
    • Operate office equipment and assist staff with photocopying and binding of documents as needed.
    • Assume dispatch duties and perform errands that assist daily functions as needed.
    • Manage petty cash.
    • Other duties as assigned.

    Qualifications

    • Ordinary National Diploma.
    • Good oral and written English.
    • Minimum 2 years work experience.
    • Previous administrative experience in an office setting required.
    • Strong computer and internet skills including familiarity with Microsoft Word and Excel and other commonly used software. Access Database skills would be a plus.
    • Strong organizational skills, record keeping, and attention to detail.
    • Displays maturity, discretion, enthusiasm, and a positive attitude.
    • Ability to work independently, establish priorities, and manage workload.

    Method of Application

    Interested and qualified? Click the Apply now button to send your application

      


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